Family Registration

 All foreigners living in Japan are obliged to register all births and deaths with the local authorities, in accordance with the Family Registration Law of Japan. Marriage or divorce can also be registered. Registration procedures for a marriage and divorce may vary depending on your nationality. For more details, please contact the Residents’ Affairs Division (Shiminka). In such cases, changes to alien registration as well as the necessary procedures at the city hall must be completed.

Childbirth (Registering a Birth – “Shussantodoke”)

 Registration of birth and initial foreign registration must be carried out at the Residents’ Affairs Division of the city hall where your child was born. Application for the Child Medical Fee Subsidy or National Health Insurance (only available for children whose parents are covered by National Health Insurance) must be carried out at the Health Insurance and Pension Division.

  Who can apply:
  • Father or mother only. (the person who filled out the “shussantodoke”)
 When to Apply:
  • Within 14 days starting from the day of birth
 Where to Apply:
  • Municipal Hall of the applicant’s registered place of residence, hometown, or birth municipality of the child.
 Necessary Documents
  • Proof of birth (shussan-shoumei-sho) – given at the hospital of birth, the left side is the “shussantodoke”
  • Mother and Child Health Booklet (boshi-teccho)
  • “Inkan” seal of the applicant
  • National Health Insurance Card (only necessary for people enrolled in National Health Insurance)

 

Death (Registering a Death)

 Registration of death must be completed at the Residents’ Affairs Division of the city where the person died. For those who are enrolled in National Health Insurance, or Medical Care System for the Elderly (aged 75 and older), registration of death must be submitted to the Health Insurance & Pension Division. Additionally, the Alien Registration Card must be returned to the Residents’ Affairs Division within the first 14 days after death.

  Who can apply:
  • Any person living with the person at time of death, family not living with the person, head of the family, owner of the place of residence, landowner, etc
 When to apply:
  • Within 7 days of learning of the death (within 3 months if the death occurred abroad)
 Where to apply:
  • Municipal Hall; of the deceased’s hometown, where the death was found, or the current registered municipality of the person applying.
 Necessary Documents:
  • Proof of death (Given at the hospital, left side is the “shibo-todoke”)
  • The Inkan seal of the person applying (must be the same person who signed the proof of death)
  • National Health Insurance Card, Medical Care for Elderly Card, Elderly Insurance Card, (only necessary for those enrolled in the above)
  • Cost of cremation if using Mutsu City Crematory.
Other:

 Reservations for the crematory are accepted by phone; however they cannot be confirmed until after registration of the death, so please turn in the Registration of Death immediately after making a reservation.

 

Marriage (Registering a Marriage)

 Marriage and any subsequent change of residence must be registered at the Residents’ Affairs Division. For those who are already enrolled in National Health Insurance, the procedure to make changes in your National Health Insurance coverage must be completed at the Health Insurance and Pension Division.

  Who can apply:
  • Husband or Wife  
 When to apply:
  • Upon the day of application your marriage is legally binding.
 Where to apply:
  • Municipal Hall of the husband or wife’s registered place of residence or hometown.
 Necessary Documents:
  • “Kekkon Todoke-sho” Application for Marriage signed and Inkan sealed by two adult witnesses.
  • Inkan seal of the applicants
  • Proof of Identity with photo. (Drivers License, etc.)
  • National Health Insurance Card (only for those enrolled)
  • If you are applying somewhere other than where your “Honseki” is (usually where you were born) you will also need a copy of your complete “Toseki”
  • If you are under aged you will also need your parent’s signature.
Other:
  • Other paperwork is required for foreign nationals; please call to confirm necessary paperwork.

 

Divorce (Registering a Divorce) – “Rikon-todoke”

 Divorce and any subsequent change of residence must be registered at the Residents’ Affairs Division. For those who are already enrolled in National Health Insurance, the procedure to make changes in your National Health Insurance coverage must be completed at the Health Insurance and Pension Division.

  Who can apply:
  • Husband or the wife.
  When to apply:
  • The divorce is legally applicable as of the day of application.
  Where to apply:
  • Municipal Hall of the husband/or wife’s registered place of residence or hometown.
  Necessary Documents
  • Divorce Certificate (aka: “Rikon-todoke,” including signatures and Inkan stamps of two adult witnesses)
  • Inkan stamp of the applicant
  • Proof of Identity with photo. (Drivers License, etc.)
  • National Health Insurance Card (only for those enrolled)
  • If you are applying somewhere other than where your “Honseki” is (usually where you were born) you will also need a copy of you complete “Toseki”
  • If you are under aged you will also need your parent’s signature.

 

Registration of Seal (Inkan-Toroku)

 In Japan, seals (“Inkan”) on which one’s given name and/or family name are inscribed are used as the equivalent of signatures in other countries. Seals that are registered with the local municipal authority are called “jitsuin”. Any transactions in which a jitsuin and its registration certificate (used to verify the authenticity of the jitsuin) are used are considered legally binding.
 To register a seal, go to the Residents’ Affairs Division with the seal to be registered and your alien registration card. There are some types of inkan that cannot be registered. For details, please inquire at the Residents’ Affairs Division. After confirming the identity of the person presenting the seal, application for seal registration is possible, and a seal registration card (necessary in order to obtain a seal registration certificate) is issued on the spot. If you need a seal registration certificate, apply to the Residents’ Affairs Division and present the seal registration card. A fee will be charged.

Please be careful not to loose your registered Inkan or Inkan Registration Card as they will be used when moving, taking out loans, etc.

 ※The card can be printed upon registration.

  Who can Apply:
  • Residents of Mutsu city (including foreigners) who are over 15 year old. (Underage residents may not apply)
  Necessary Documents:
  • The seal you wish to register.
  • Proof of Identity with photo. (Drivers License, etc.)
  Cost of Registration:
  • 300yen per registration 

   *This includes the cost of the Seal Registration Card that you will receive upon registering

  Unacceptable Seals:
  • Seals displaying information other than First and/or Last Name.
  • Rubber or other easily malleable material.
  • Inkan without an outline circle. Or with and incomplete outline.
  • A seal smaller than 8mm square.
  • A seal larger than 25mm square.
  • A seal which has already been registered
  • Seals which are difficult to read when copied.

      ※Please note that there are some other seals that cannot be registered.

  Number of seals you can register:
  • 1 seal per person